Outstanding Club Fundraiser Award Application

Outstanding Club Fundraiser Web Header Image

Award Year: FY2024 (October 1, 2023 – September 30, 2024)

Due Date: December 1, 2024

Award Type:1st Place: Physical Award + Banner Patch; 2nd Place: Banner Patch; 3rd Place: Banner Patch; awarded at International Convention

Award Summary:
This award recognizes a club’s efforts to raise funds to support the club’s philanthropic efforts and service (not club operations). An outstanding club fundraiser should have a specific purpose and beneficiary, engage club members, engage the community, and manage expense to revenue ratios wisely. Additionally, these projects have a goal, and planning chair or committee, a budget, and demonstrate overall good project management. Examples of club fundraisers may include but are not limited to: sales of goods or items (onions, plants, popcorn, wreaths, pecans, etc.), athletic events such as runs or walks, community events like festivals or pancake breakfasts, special events such as galas, parties, tastings, and more.

A single project or event may only be considered in one award category per year. Clubs are not permitted to submit the same project for evaluation in more than one award category.

Specific Award Criteria:
Region and International Awards Judging Committees will use the criteria below to evaluate and score applications.

Has a specific beneficiary or purpose for proceeds
Innovation/Creativity
Club Enagement (involves high percentage of club members)
Community Engagement (outreach, who is involved, how many community members attend/participate)
Expense to Revenue Ratio (highly encouraged to be 15% or less)
Project Management (goal, budget, timeline, planning/chair committee)

Judging Process:
Applications from each region will be submitted to the Region Awards Committee for evaluation. Winners will be chosen for each region. 1st place winners from each district will be forwarded to an International Awards Committee who will then select 1st, 2nd, and 3rd place at the International level from among the region winners.

Application Information:
You are encouraged to utilize the 2023-2024 International Competitive Awards PDF brochure to compile and compose your answers in Microsoft Word or another document, and then copy and paste into the award application below when your submission is complete and ready. You will not be able to partially fill out the form and return later, it must be completed in one sitting.

ONLY electonic submissions using the form below will be accepted. Applications submitted by mail or e-mail will not be considered.

Click here to download 2023-2024 International Competitive Awards PDF Brochure

Questions?
Email awards@civitan.org

Outstanding Club Fundraiser Award Application 2023-2024

Applicant Information

Civitan Club Name(Required)

Region

Club President for Award Year (10/1/23-9/30/24)

First Last

President Phone

President Email

Application Completed By:

First Last

Applicant Phone

Applicant Email

Fundraiser Information

Fundraiser Name

Fundraiser Chair

First Last

Fundraiser Summary

Fundraiser beneficiary or service/philanthropic effort to be supported:

What agency, organization, club project, or other effort will receive funds raised through the project?

Specific explanation of how funds will be used:

For example, the club will use the funds to purchase materials to build an accessible garden at the local agency which is the beneficiary

Description of why project to be executed with funds raised is needed in your community:

Fundraiser Execution Timeline:

Fundraiser Budget

Please upload any documentation describing the cost of the campaign or project.

Max. file size: 512 MB.

Is this project unique or one-of-a-kind in your community? If so, please describe.

How did the project bring awareness to Civitan in the local community?

Club Engagement

Number and Percentage (of total club membership) of club members involved in planning and execution of the campaign/project:

Total Number of Man Hours by members contributed to the campaign/project:

Please describe the roles and responsibilities of club members:

Fundraising Totals

Intitial Fundraising Goal:

(for specific project that is the subject of this award application - NOT total funds raised by the club overall)

Total Funds Raised:

(through specific project that is the subject of this award application - NOT total funds raised by the club overall)

Percentage of goal met or exceeded:

Percentage of overall yearly club budget:

Compare funds raised through this specific project to overall club yearly budget. For example: $1,000 raised through project, compared to $10,000 yearly club budget. Funds raised percentage to club budget is 10%.

Additional Information

Please upload any additional documentation you wish to provide to add context and detail to your award application:

For example, photos, project flyers, brochures, marketing materials, local media coverage, etc. We encourage you to place multiple photos in one document for upload. Up to 10 files allowed.

Drop files here or

Accepted file types: jpg, png, pdf, Max. file size: 512 MB, Max. files: 10.