Honor Club Award Application | Civitan International

Award Year: FY2024 (October 1, 2023 – September 30, 2024)

Due Date: December 1, 2024

Award Type: Honor Club: Banner Patch; Distinguished President: Physical Award

Award Summary:
The Civitan Honor Club Award recognizes a club for its achievements in the fulfillment of the Civitan mission, good management of club operations, engaging membership programs, and bringing awareness to both local and International Civitan through its marketing efforts. The Honor Club application is typically considered a good “road map” for a club’s efforts throughout the year. This award may be received at three levels: Honor Club, Honor Club of Excellence, and Honor Club of Distinction. Distinguished Presidents are also recognized through this application. See “Application Type Criteria” at the end of this application for more information.

Judging Process:
Honor Club applications will only be reviewed at the International level, and not reviewed at the region level.

Application Information:
You are encouraged to utilize the 2023-2024 International Competitive Awards PDF brochure to compile and compose your answers in Microsoft Word or another document, and then copy and paste into the award application below when your submission is complete and ready. You will not be able to partially fill out the form and return later, it must be completed in one sitting.

ONLY electonic submissions using the form below will be accepted. Applications submitted by mail or e-mail will not be considered.

Click here to download 2023-2024 International Competitive Awards PDF Brochure

Questions?
Email awards@civitan.org

Honor Club Application 2023-2024

Applicant Information

Club Name

Region

Club President for Award Year (10/1/23-9/30/24)

First Last

President Phone

President Email

Application Completed By:

First Last

Applicant Phone

Applicant Email

Mandatory Items

All items in this section are required to proceed with this application, per International Policy 0304 "Club in Good Standing":

All financial obligations current to International and District as of 9/30/24

Dues, Liability Insurance Fees, Candy/Coin Box Revenue, No outstanding balance greater than 90 days

Yes

Has approved club governance document(s) on file with Civitan International Headquarters

Yes

Is an incorporated entity per International Policy

Yes

2023-2024 Club Officer Report submitted by September 30, 2023

Yes

President, President-Elect, Secretary & Treasurer completed club officer training through Civitan University by November 30, 2023

Yes

Current in governmental tax filings (US-990 to IRS)

Yes

Category 1: Mission (service, fundraising, International philanthropy)

Minimum of 9 "yes's" on items in this section required to proceed.

1) Execution of at least four (4) local club service projects which fulfill the mission of Civitan.

Include project detail in the questions below.

Yes

Project Name and Date (1):

Project Name and Date (2):

Project Name and Date (3):

Project Name and Date (4):

2) Carried out at least one (1) club project related to a Civitan International Impact Area (one of the above may apply)

Include project detail in question below. See www.civitan.org/impactareas for more information.

Yes

Project Name and Date:

3) Held Club Education Program centered on Civitan International Impact Areas during awards year:

Include detail in question below. See www.civitan.org/impactareas for more information.

Yes

Education Program & Date:

4) Utilized Civitan International "Club Service Log" to track club's yearly service impact:

See Club President's Training & Resources page on www.civitan.org for sheet download

Yes

5) Utilized Civitan International "Club Project Submission Form" to share project information with WHQ and other clubs.

See www.civitan.org > Member Center > General Forms

Yes

6) Held Club Education Program centered on the research and impact of the Civitan International Research Center.

Include education program detail below.

Yes

Education Program & Date:

7) Conducted Servant's Heart Awards Program or Campaign.

See www.civitan.org/servants-heart-awards

Yes

8) Club participated in International Coin Box Program during awards year:

Yes

9) Club contributed minimum of $300 to International Fellows Program during awards year:

Yes

10) Club achieved Helmsman Level or above in Civitans at the Helm Program during awards year:

$10 average contribution per member per year.

Yes

11) Club contributed minimum of $300 to Light the Way OR personal contributions made to LTW by at least two club members:

Yes

12) Club member(s) contributed to President's Council during awards year:

Yes

13) Club contributed to Junior Civitan Creed Club during awards year:

Yes

14) Club was event sponsor for an International Fundraising Event (Breakthru Golf Benefit and/or Walk & Roll for Research)

Yes

Category 2: Management

Minimum of 6 "yes's" on items in this section required to proceed.

1) Club Board of Directors meets regularly outside of regularly scheduled club meetings:

Yes

2) Club adopted yearly operating budget:

Yes

3) Club submitted voting delegates for International Elections

Yes

4) Filed for appropriate insurance certificate(s) for all club events (US only)

Yes

5) Publish club meeting and event calendar at beginning of award year:

Yes

6) Conducted member contact information audit at least once during awards year, and submitted any changes to WHQ using Member Contact Information Update Form

See www.civitan.org > Member Center > General Forms

Yes

7) Conducted annual club celebration (awards banquet, installation banquet, anniversary event, etc.)

Yes

8) Club Bylaws and/or Policy reviewed at least once during awards year

Yes

9) Utilized "Annual Club Checklist" found in Club President Manual to organize yearly club activities

See Club President's Training & Resources page on www.civitan.org

Yes

Category 3: Membership

Minimum of 7 "yes's" on items in this section required to proceed.

1) Held at least one new member recruitment-centered event during awards year:

Include detail below.

Yes

Event & Date

2) Conducted new member orientation for each new member during awards year:

Yes

3) Follow-up contact made with any club guests to recruit/invite:

Yes

4) Retained at least 85% of members on October 1 club roster:

Yes

5) Achieved member additions equaling or greater to 10% of total number of members on October 1 roster:

Yes

6) Achieved Golden Circle status (30+ members) during the awards year:

Yes

7) At least one member sponsored his or her first Civitan member, receiving "First Member" Pin

Yes

8) President, President-Elect, Treasurer & Secretary each recruited at least one new member (4 members total)

Yes

9) Utilized Civitan International "Member Recruiting Plan" template to create and execute new member recruitment efforts:

See Club President's Training & Resources page on www.civitan.org for sheet download

Yes

10) Utilized Civitan International "Member Retention Plan" template to create and execute member retention efforts:

Include detail below.

Yes

11) Regularly celebrated member successes and accomplishments:

Include detail below.

Yes

Description for Item #11:

12) Dedicate one club meeting or board meeting to "Club Evaluation Worksheet" reviewing club operations, strengths and weaknesses:

See Club President's Training & Resources page on www.civitan.org for sheet download

Yes

Category 4: Marketing

Minimum of 5 "yes's" on items in this section required to proceed.

1) Utilized Civitan Awareness Month Toolkit published by Civitan International during month of April:

See www.civitan.org > Member Center > Club Project Resources

Yes

2) Maintained club website (updated quarterly at minimum)

Include web address below

Yes

3) Maintained at least one club social media platform (Facebook, Instagram or Twitter, updated monthly at minimum)

Yes

4) Held Club Education Program centered on "Building Your Club Story" described in Club President Manual

Yes

5) Utilized Civitan International "Club Promotions Content Chart" to create and execute club marketing plan for awards year:

See Club President's Training & Resources page on www.civitan.org for sheet download

Yes

6) Utilized "Engaging in Disability Awareness Days Toolkit"

See www.civitan.org > Member Center > Club Project Resources

Yes

7) Club joined or maintained membership in local Chamber of Commerce or other networking organization

Yes

8) Utlized video(s) from Civitan International Vimeo channel for club education or promotion

www.vimeo.com/civitaninternational

Yes

9) Club activity, event, or information appeared at least once in a local publication (newspaper, online calendar, radio or TV interview, etc.)

Yes

10) Published club-specific marketing materials (brochures, flyers, meeting invitations, etc.)

Yes

Application Type Criteria

Use the information below to determine application type

Beginning membership October 1:

Ending membership September 30:

Net membership gain/loss/maintenance:

Chartered/sponsored new adult Civitan club:

Include detail below:

Yes

Club Name & Charter Date

Chartered/sponsored new Junior Civitan club:

Include detail below:

Yes

Club Name & Charter Date

Application Type Choice (based on data above)

Honor Club (net membership increase not required)

Honor Club of Excellence (net membership increase of 1-5 members required)

Honor Club of Distinction (net increase of 6+ members OR sponsorship of new club required)

Additional Application Request: Distinguished President

President required to sponsor at least one new member during awards year. Verify using Sponsor-a-Member report.

Yes