Award Year: FY2023 (October 1, 2022 – September 30, 2023)

Due Date: December 1, 2023

Award Type: Honor Club: Banner Patch; Distinguished President: Physical Award

Award Summary:
The Civitan Honor Club Award recognizes a club for its achievements in the fulfillment of
the Civitan mission, good management of club operations, engaging membership
programs, and bringing awareness to both local and International Civitan through its
marketing efforts. The Honor Club application is typically considered a good “road map”
for a club’s efforts throughout the year. This award may be received at three levels:
Honor Club, Honor Club of Excellence, and Honor Club of Distinction. Distinguished
Presidents are also recognized through this application. See “Application Type Criteria” at
the end of this application for more information.

Judging Process:
Honor Club applications will only be reviewed at the International level, and not reviewed at the district level.

Application Information:
You are encouraged to utilize the 2022-2023 International Competitive Awards PDF brochure to compile and compose your answers in Microsoft Word or another document, and then copy and paste into the award application below when your submission is complete and ready. You will not be able to partially fill out the form and return later, it must be completed in one sitting. 

ONLY electonic submissions using the form below will be accepted. Applications submitted by mail or e-mail will not be considered.

Click here to download 2022-2023 International Competitive Awards PDF Brochure

Questions?
Email awards@civitan.org

Honor Club Application 2022-2023

Applicant Information

Club President for Award Year (10/1/22-9/30/23)
Application Completed By:

Mandatory Items

All items in this section are required to proceed with this application, per International Policy 0304 "Club in Good Standing":
All financial obligations current to International and District as of 9/30/23
Dues, Liability Insurance Fees, Candy/Coin Box Revenue, No outstanding balance greater than 90 days
Has approved club governance document(s) on file with Civitan International Headquarters
Is an incorporated entity per International Policy
2022-2023 Club Officer Report submitted by September 30, 2022
President, President-Elect, Secretary & Treasurer completed club officer training through Civitan University by November 30, 2022
Current in governmental tax filings (US-990 to IRS; Canada - T2)

Category 1: Mission (service, fundraising, International philanthropy)

Minimum of 9 "yes's" on items in this section required to proceed.
1) Execution of at least four (4) local club service projects which fulfill the mission of Civitan.
Include project detail in the questions below.
2) Carried out at least one (1) club project related to a Civitan International Impact Area (one of the above may apply)
Include project detail in question below. See www.civitan.org/impactareas for more information.
3) Held Club Education Program centered on Civitan International Impact Areas during awards year:
Include detail in question below. See www.civitan.org/impactareas for more information.
4) Utilized Civitan International "Club Service Log" to track club's yearly service impact:
See Club President's Training & Resources page on www.civitan.org for sheet download
5) Utilized Civitan International "Club Project Submission Form" to share project information with IHQ and other clubs.
See www.civitan.org > Member Center > General Forms
6) Held Club Education Program centered on the research and impact of the Civitan International Research Center.
Include education program detail below.
7) Conducted Servant's Heart Awards Program or Campaign.
See www.civitan.org/servants-heart-awards
8) Club participated in International Candy or Coin Box Program during awards year:
9) Club contributed minimum of $300 to International Fellows Program during awards year:
10) Club achieved Helmsman Level or above in Civitans at the Helm Program during awards year:
$10 average contribution per member per year.
12) Club contributed minimum of $300 to Light the Way OR personal contributions made to LTW by at least two club members:
11) Club contributed minimum of $300 to Light the Way OR personal contributions made to LTW by at least two club members:
12) Club member(s) contributed to President's Council during awards year:
13) Club contributed to Junior Civitan Creed Club during awards year:
See ..... for more information.
14) Club was event sponsor for an International Fundraising Event (Breakthru Golf Benefit and/or Walk & Roll for Research)

Category 2: Management

Minimum of 6 "yes's" on items in this section required to proceed.
1) Club Board of Directors meets regularly outside of regularly scheduled club meetings:
2) Club adopted yearly operating budget:
3) Club submitted voting delegates for International Elections
4) Filed for appropriate insurance certificate(s) for all club events (US only)
5) Publish club meeting and event calendar at beginning of award year:
6) Conducted member contact information audit at least once during awards year, and submitted any changes to IHQ using Member Contact Information Update Form
See www.civitan.org > Member Center > General Forms
7) Conducted annual club celebration (awards banquet, installation banquet, anniversary event, etc.)
8) Club Bylaws and/or Policy reviewed at least once during awards year
9) Utilized "Annual Club Checklist" found in Club President Manual to organize yearly club activities
See Club President's Training & Resources page on www.civitan.org

Category 3: Membership

Minimum of 7 "yes's" on items in this section required to proceed.
1) Held at least one new member recruitment-centered event during awards year:
Include detail below.
2) Conducted new member orientation for each new member during awards year:
3) Follow-up contact made with any club guests to recruit/invite:
4) Retained at least 85% of members on October 1 club roster:
5) Achieved member additions equaling or greater to 10% of total number of members on October 1 roster:
6) Achieved Golden Circle status (30+ members) during the awards year:
7) At least one member sponsored his or her first Civitan member, receiving "First Member" Pin
8) President, President-Elect, Treasurer & Secretary each recruited at least one new member (4 members total)
9) Utilized Civitan International "Member Recruiting Plan" template to create and execute new member recruitment efforts:
See Club President's Training & Resources page on www.civitan.org for sheet download
10) Utilized Civitan International "Member Retention Plan" template to create and execute member retention efforts:
Include detail below.
11) Regularly celebrated member successes and accomplishments:
Include detail below.
12) Dedicate one club meeting or board meeting to "Club Evaluation Worksheet" reviewing club operations, strengths and weaknesses:
See Club President's Training & Resources page on www.civitan.org for sheet download

Category 4: Marketing

Minimum of 5 "yes's" on items in this section required to proceed.
1) Utilized Civitan Awareness Month Toolkit published by Civitan International during month of April:
See www.civitan.org > Member Center > Club Project Resources
2) Maintained club website (updated quarterly at minimum)
Include web address below
3) Maintained at least one club social media platform (Facebook, Instagram or Twitter, updated monthly at minimum)
4) Held Club Education Program centered on "Building Your Club Story" described in Club President Manual
5) Utilized Civitan International "Club Promotions Content Chart" to create and execute club marketing plan for awards year:
See Club President's Training & Resources page on www.civitan.org for sheet download
6) Utilized "Engaging in Disability Awareness Days Toolkit"
See www.civitan.org > Member Center > Club Project Resources
7) Club joined or maintained membership in local Chamber of Commerce or other networking organization
8) Utlized video(s) from Civitan International Vimeo channel for club education or promotion
www.vimeo.com/civitaninternational
9) Club activity, event, or information appeared at least once in a local publication (newspaper, online calendar, radio or TV interview, etc.)
10) Published club-specific marketing materials (brochures, flyers, meeting invitations, etc.)

Application Type Criteria

Use the information below to determine application type
Chartered/sponsored new adult Civitan club:
Include detail below:
Chartered/sponsored new Junior Civitan club:
Include detail below:
Application Type Choice (based on data above)
Additional Application Request: Distinguished President
President required to sponsor at least one new member during awards year. Verify using Sponsor-a-Member report.